The importance of a ‘Wedding Day Schedule’

16th September 2020

On a mission to be super organised we have this morning completed one of the biggest tasks for a wedding planner – the ‘on the day schedule’. With this schedule we look over all the tiny details which we have worked on for the last 12 months and ensure it all comes together in one humongous, minute by minute, timeline!

Planning every small finite detail and having to think about the ‘what if’s’ and our ‘Plan B’s’ is a huge part of our job. We worry so you don’t need to! However, even we as seasoned professionals have to take a breath before it all takes off as it is up to us to ensure you have the best day; so being a Bride, Mother of the Bride or anyone who has offered to help bring everything together must feel very stressful and overwhelming.

There is just so much information. Where do you start?

It is probably this fear that prevents most couples from conducting this task but it really is one of the most important things to do to ensure you have a smooth running, organised wedding day.

So, in an attempt to ease your wedding day worries and bring order to your big day here are our top 5 tips for creating the perfect wedding day schedule

Create a detailed spreadsheet that sets out the time, the task and the person responsible
Ensure everyone’s contact details are on the document
Start to work on the schedule about 4 weeks before the wedding – this gives you plenty of time to add/change
Include the few days before the wedding on the schedule – there is always lots to do at that time
Send a copy of the finalised schedule to all your suppliers, in particular the venue

As with any big task of this nature it is the getting started that is the hardest. Allow yourself plenty of time, with no distractions and just like a good story… start at the beginning. It may take you a few days to complete but once done it will be the most valuable tool in your kit and everyone will thank you for it!